Preparation and records
When several people discuss upholstery, small differences in description can become serious confusion. Light grey or sand beige is not a sufficient production record. Specify the manufacturer or collection, material code, colour and furniture model. If a project uses several fabrics, list the seat, back and other upholstered areas separately so the intended combination is clear.
Before approval, inspect the material in the real room with its surrounding finishes. Put the sample code and date on the approval record. Photographs help, but note that a screen is not an exact representation of physical fabric. Label a retained sample with the project and product. Clarify any pile or pattern direction that affects production on a drawing or sample arrangement.
Checks and follow-up
Keep care and use information alongside visual approval. Request the manufacturer's cleaning instructions and relevant technical documentation for the specific fabric. Do not transfer a performance statement automatically to another product or the whole collection. State that any substitute requires fresh approval. Record information supplied about batch or production differences. Keeping the approver's name and date together makes the valid decision easier to identify later.
Before production, compare the order schedule with the approved sample file again: model quantities, upholstered areas and fabric codes should agree. If something changes, create a dated revision rather than an ambiguous handwritten alteration. Make sure everyone knows which version is current. The process does not guarantee identical appearance in every condition; it documents what was chosen, how it was considered and which record authorises production.
